PARTICIPANT RESPONSIBILITY CODE

It is the responsibility of each participant to ensure that they have read and understand all the course, event and safety information obtaining to their chosen event before entering the event. It is also the responsibility of the participant to ensure they are at a competent level to complete their choose event. All personal, contact, emergency and medical information given to Trail Events NZ must be true and accurate.

RISK DISCLOSURE

"I have read and understand the safety information regarding this event and understand that I participate in this event at my own risk. I hereby attest and verify that I am physically fit and have sufficiently trained for and reviewed the course descriptions and difficulty ratings of the event that I have chosen to enter. I agree to comply with the rules and directions of event officials and their personnel. I hereby allow the use of my name and image to be used in the media and for marketing purposes. I understand and accept that my details will be added to the Trail Events NZ event database and I will be contacted from time to time in regards to upcoming events and promotions. I understand that my details will never be distributed to a third party. I hereby agree that in the case of event cancellation due to extreme inclement weather (at the discretion of event officials), my entry fee shall be non‐refundable. I hereby acknowledge this risk disclosure, release and indemnity discharge all persons, corporations, associations and bodies involved or otherwise engaged in promoting or staging the event and their servants, agents, representatives, officers and employees. This includes but is not limited to the various committees, members, and employees of all independent contracted suppliers to the event, local councils, cities and districts and their respective officers, directors, employees, independent contractors, representatives, agents, volunteers, event organisers and sponsors whether or not the loss, injury or damage is attributed to the act or neglect of any or more of them. I agree to disclose any personal medical conditions which may affect staff, myself or other participants at a Trail Events NZ event. I agree to disclose any specific patient details and/or relevant medical information when treated by a Trail Events NZ staff member or Event Medic for an accident, for the purpose of continual improvement of the Safety Management System. The Privacy Act (1992) prevents Trail Events NZ from releasing specific patient details, without patient consent."

REQUIRED COMPETENCIES

  • Sufficient preparation to complete your chosen event

  • Ability to follow course marking

  • Must carry any required gear with you

  • Appropriate experience for the event you are competing in (see course ratings)

  • Read all course and safety information prior to participating

COURSE RATINGS

(The ratings below are the minimum experience level required to participant in each specific event)

  • Short - First time

  • Mid - Beginner

  • Long - Beginner

  • Super Long - Beginner

RULES

  • All participants must follow the course marking signs and instructions, this is your responsibility.

  • Participants are not permitted to go off course routes. Should you wish to withdraw you must notify an event official e.g. marshal or course crew and await instructions.

  • On completing the event you must cross the finish line as the timing transponder records you as finishing – this is used as a safety check for participants.

  • Participants who require any personal medication or disability assistance devices while participating must carry those items. This is your responsibility.

  • You must wear your event number on your front so it is visible at all times. You must wear your timing transponder correctly at all times, on your shoes, around your ankle or on the fork of your bike for mountain bikers.

  • NO LITTERING please

  • When over taking other runners/walker you must signal to them that you are attempting to pass. Pass on the right.

  • You must respect and treat fellow participants with care. Be friends out there.

  • If you are entered in a walk event you must walk only.

  • Leave gates as you found them.

Participant Recommended Equipment List:

  • Waterproof and Windproof Jacket. NB – emergency ponchos not recommended

  • Thermal Base Layer Top (wool or polypropylene). NB – cotton is not acceptable

  • Thermal Hat – buff, beanie, balaclava (wool or polypropylene)

  • Survival Blanket

  • Small Dry Bag to contain the aforementioned items

  • Whistle. NB – pea-less so works when wet

  • Back pack to carry recommended items

This is a recommended equipment list and is only a guideline to what participants should consider taking during the event. It is the responsibility of the participants to participant with equipment that is suitable for the conditions and their ability.

HAZARDS

  • Vehicles

  • Other participants

  • Inclement weather – Heat/Cold

  • Personal injury and individual physical condition

  • Challenging terrain

  • Natural hazards e.g. rough surfaces, livestock, (Long and S/Long) slippery rock, ocean and unstable cliffs

  • Manmade hazards e.g. stairs, fences, bridges, gates

INCIDENT PROTOCOL

Should you encounter an incident on course, please follow these steps:

  • STOP – do not place yourself in danger

  • Try to communicate with the person

  • Assist with basic first aid if you are capable and can do so safely

  • Send the next participant through to notify the next event official of the situation and location of the incident e.g. two bikers collided, 4km back on the trail, one requires assistance to a sore arm.

  • Stop the next participant and request assistance if required.

SAFETY AND MEDICAL PROVIDERS – PEAK SAFETY

We have been using the safety services of Peak Safety for quite some time now – they really are top shelf! They have been in operation since 1996 so have a massive amount of experience to draw on; this combined with their absolute passion for the outdoors and everything safety really does make for a winning combination.

Not only do they offer a wide range of safety management services but they also run a large range of First Aid and Height Safety courses. If you or someone you know needs something in this department we highly recommend you get in touch with these guys first – very nice and very professional guys and girl! Learn more at peaksafety.co.nz

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